Medicaid-enrolled behavioral health agencies are required to maintain an up-to-date roster of employees who are affiliated with the billing agency. This includes end dating affiliations with employees who have left the agency. Affiliating agency employees in MITS has always been a self-service function available to agency MITS administrators and designees who have access to the agency’s secure MITS portal. (Training on how to affiliate an employee with a billing agency is available at BH.Medicaid.Ohio.gov under the “Provider > Training Opportunities” link.) 

As part of the MITS system transition to the new Provider Network Management and Fiscal Intermediary systems, ODM is end dating agency affiliations in cases where a practitioner is no longer actively enrolled in Ohio Medicaid. Agency MITS administrators may notice this update. If a practitioner re-activates enrollment in Ohio Medicaid, previous agency affiliations will no longer be active. The agency affiliation will need to be completed after the practitioner enrollment has been reactivated. 

To confirm the current affiliation of employees with an employing/billing agency, MITS administrators or designees can:

1. Check the “Group Member” panel in your agency’s secure MITS Portal (refer to Training Opportunities at BH.Medicaid.Ohio.Gov) or
2. View the Community Behavioral Health Center (CBHC) Practitioner Enrollment Files (one for provider type 84 and one for provider type 95) posted weekly at BH.Medicaid.Ohio.Gov. a. Search for active providers and active affiliations by referring to the “active” tab. b. To search for providers in “inactive status” with ODM by referring to the “inactive” tab.

If you have a change request regarding an existing Medicaid provider, please email that request to [email protected].