Ohio Recovery Housing LLC - Administrative and Grant Support Coordinator

Ohio Recovery Housing LLC - Administrative and Grant Support Coordinator - Columbus, OH

Position Title: Administrative and Grant Support Coordinator

Direct Report: Executive Director
Wage Category: Exempt
Date Analyzed: April 2023

Ohio Recovery Housing (ORH) is an organization dedicated to the development and operation of quality alcohol and drug-free living in a community of recovery for people with substance use disorders. An affiliate of the National Alliance for Recovery Residences (NARR), ORH supports our Associates in meeting the quality established by the NARR Standards.

Position Purpose

Under the general direction of the Executive Director, the Administrative and Grant Specialist is responsible for providing administrative support to Ohio Recovery Housing team and coordinating grant related activities.  

Essential Job Functions & Responsibilities

  1. Provides administrative support to ORH leadership and program staff.
  2. Supports compliance and data management for the ORH certification review process.
  3. Assists with applicants invoicing, accounts receivables data entry and prepares management reports. and running reports related to payments.  
  4. Monitors external communications via phone and ORH website, directs external communication to appropriate staff.
  5. Provides customer service to individuals who contact ORH seeking information about recovery housing.
  6. Attends and takes notes and minutes for Advisory Board and Committee meetings.
  7. Assists with donor relationship management, including ensuring acknowledgement of donations and maintaining appropriate donation records.
  8. Assists with meeting and event planning, including event location and logistics management.
  9. Provides data entry into ORH database and generates reports for staff to support certification review process, grant management, and program response.
  10. Coordinate and assist in development and submission of grant proposals.
  11. Track grant performance, complete all grant related reporting according grant requirements.
  12. Manage any sub-grants that ORH provides, including creation of sub-grant applications, sub-grant reviews, and all records associated with sub-grants to ensure grant compliance. 

Essential Skills, Knowledge & Abilities

  1. Work requires a high level of proficiency with technology, including Microsoft Office products and Outlook and the ability to acquire proficiency with other software applications, as needed.
  2. Work requires the ability to adapt quickly to change.
  3. Work requires the ability to thrive in a fast-paced, team environment.
  4. Work requires outstanding customer service skills.
  5. Work requires attention to detail and the ability to manage multiple priorities and competing demands and meet required deadlines.
    1. Work requires the skill to effectively communicate and present information internally and externally.
    2. Work requires proven ability to exercise independent judgment and discretion and problem-solving skills.
    3. Work requires self-initiative, strong organization and planning and time management skills.
    4. Work requires skill to maintain productive working relationships with all members of the organization and to work with individuals in recovery, and individuals from a wide variety of backgrounds and lived experiences. 

Minimum Qualifications

Bachelor’s degree in business administration, non-profit management, social work, public health, or a related field.   Three years of experience in administrative support, grant writing, and grant administration. 

Reporting Relationship

This role does not have direct reports but effective collaboration with co-workers, associates and external contacts is a critical success factor. 

Physical Demands and Work Environment

The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

While performing the duties of this job, the employee is regularly required to primarily sit; stand; walk; handle or feel objects, reach with hands and arms; talk and hear.  Specific vision abilities required by the job include close vision, distance vision, and the ability to focus. 

While performing the duties of this job, the employee is regularly exposed to an office environment.


The information contained within this description has been designed to indicate the general nature and necessary level of work performance by any employee within this position.  It is not intended to be an all-inclusive inventory of duties, responsibilities and position requirements. 

Employee Acknowledgment

I have read this job description and understand the duties and requirements of this position.

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Employee Name                                                                                                                                 Date

Send cover letter, resume and salary requirements to [email protected].